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NEW PRODUCT ALERT! Visitors and Medicine Administration Record books – now available!

We are delighted to announce that we now have two brand new products available on the Early Years Shop.  Both products are record books; the Visitor Book and Medicine Book – Administration of Medicine Record. The Visitor Book ensures that you collect and maintain all the information required for visitors to your service and the Medicine Book ensures that the relevant information for administering medication is recorded and maintained for your service. Both products are A4 sized books, contain 100 pages and are securely bound. 

Visitor Record Book 

The Tusla Quality and Regulatory Framework 2018 Regulation 24: Checking In and Out Record of Attendance states that ‘You must ensure that all people entering the premises are authorised to enter and their details are documented’. This means that a daily check-in and check-out register for other parties other than a child attending the service, a person dropping off or collecting a child, an employee or an unpaid worker – must be in place on the premises. Each register must include space to record the following information; date, person’s name, their contact number, the reason for their entry, the name of the person who approved access (employee or unpaid worker details), the check-in time and the check-out time. Access to the service should not be granted until the register is completed by the person who is seeking access and until their details have been verified by a member of staff or an unpaid worker. 

The regulation also states that ‘the check-in and check-out register must be kept for one year from the date that it was created’. Our new Visitor Record Book has been created in accordance with the Tusla regulations and is essential for services to have in place to ensure compliance upon inspection. The book has 100 pages and enough space for 20 visitor entries per page and is securely bound to ensure that it can be kept for at least one year as per the regulation requirements. 

Medicine Book – Administration of Medicine Record

All Early Years Services must take the appropriate steps to ensure the health, safety and welfare of all children in their care. Some children attending a service may require medication due to an illness and therefore medicine administration is an important responsibility within every childcare service. The Medicine Administration Policy should state that a structured procedure for staff members to deal with any need to administer medication to a child is in place, that any medication required is administered safely, that all medications are stored correctly and out of reach of children and that thorough documentation and recording of any medication administered is adhered to. Staff members must record each time that they administer medication using an ‘Administration of Medication Consent Form’. 

A medication record form must be kept for each child to whom medication is administered. This record must include: the name of the child, a consent signed by the parents or guardians to administer each medication and a medication administration log that details the checks completed prior to administering the medication. Our brand new Medicine Record Book is now available to Early Years Services and meets regulation requirements, ensuring compliance in the event of an inspection. Each record contains three key sections; Consent, Record of Medicine Given and Outcome Record. Each book includes 100 records, and each record can be removed to be placed on the child’s file. For more information on both products go to The Early Years Shop (www.earlyyearsshop.ie).